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Evidence Guide: MSS405085 - Develop a documentation control strategy for an organisation

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MSS405085 - Develop a documentation control strategy for an organisation

What evidence can you provide to prove your understanding of each of the following citeria?

Identify and obtain agreement to document management procedures and standards

  1. Identify a working group of stakeholders
Identify a working group of stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Agree on purpose and scope of document management standards, including interaction with production, maintenance, logistics, sales and marketing systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify any external standards, requirements and conventions

Completed
Date:

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Agree on document control, tracking, updating and storage processes

Completed
Date:

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Write document management processes and standards and circulate to stakeholders

Completed
Date:

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Negotiate any variations

Completed
Date:

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Determine document style, standards and conventions

  1. Consider potential document styles
Consider potential document styles

Completed
Date:

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Agree on document conventions and layout

Completed
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Agree on standard symbols, abbreviations

Completed
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Produce a style sheet, document model or template

Completed
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Check document style conforms to document management standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Circulate to stakeholders and negotiate any variations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement document control strategy

  1. Write a document control strategy and procedures, including arrangements for ongoing review of strategy
Write a document control strategy and procedures, including arrangements for ongoing review of strategy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish mechanisms to check documents conform to the control strategy

Completed
Date:

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Arrange for staff development

Completed
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Monitor implementation of document control strategy

Completed
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Make improvements to the documentation control strategy

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge